| Club Constitution | |||||||
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| ARTICLE I . . NAME AND PURPOSE
SECTION I: THE NAME OF THIS CLUB SHALL BE THE SHERMAN HILL MODEL RAILROAD CLUB, INC. SHALL ALSO BE KNOWN AS "SHMRC, INC", A NON-PROFIT, TAX EXEMPT CORPORATION. SECTION II: THE PURPOSE OF "SHMRC, INC" IS THREE (3) FOLD: 1. PROMOTE THE HOBBY OF SCALE MODEL RAILROADING THROUGH PUBLIC AND PRIVATE EVENTS, CLINICS (HOW TO) AND OTHER CLUB FUNCTIONS 2. PROVIDE AN ENVIRONMENT IN WHICH MEMBERS MAY FREELY EXCHANGE IDEAS DEALING WITH MODEL RAILROADS 3. BUILD, MAINTAIN AND OPERATE A SCALE MODEL RAILROAD FOR USE OF ALL MEMBERS, WITH HIGH QUALITY OF STANDARDS ARTICLE II . . MEMBERSHIP SECTION I: ANYONE WHO EXPRESSES AN INTEREST IN MODEL RAILROADING AND AGREES TO FOLLOW THE RULES AND REQUIREMENTS OF THIS ORGANIZATION SHALL BE ELIGIBLE FOR MEMBERSHIP. MEMBERSHIP INTO THIS ORGANIZATION IS OPEN TO ALL, IRRESPECTIVE OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION OR SOCIAL ECONOMIC LEVEL. SECTION II: IT SHALL BE THE DUTY OF EACH MEMBER TO BECOME FULLY ACQUAINTED WITH THE ORGANIZATION'S RULES AND REQUIREMENTS, ATTEND MEETINGS REGULARLY AND TO PERFORM SUCH DUTIES OF OFFICE OR COMMITTEES AS ASSIGNED. ARTICLE III . . OFFICERS SECTION I: THE OFFICERS OF "SHMRC, INC" SHALL CONSIST OF PRESIDENT, VICE PRESIDENT, SECRETARY, TREASURER AND BOD-MEMBER AT LARGE. SECTION II: NOMINATIONS AND ELECTION OF OFFICERS SHALL BE HELD AT THE BUSINESS MEETINGS IN NOVEMBER AND DECEMBER RESPECTIVELY. OFFICERS SHALL HOLD OFFICE FOR A PERIOD OF ONE (1) YEAR OR UNTIL THEIR SUCCESSORS ARE ELECTED. ALL VOTING FOR OFFICERS SHALL BE CONDUCTED BY SECRET BALLOT, WITH ELECTION BY SIMPLE MAJORITY. SECTION III: IN THE EVENT THE PRESIDENT RESIGNS OR IS NO LONGER ABLE TO FULFILL THE DUTIES AND RESPONSIBILITIES OF OFFICE, THE VICE-PRESIDENT WILL MOVE UP TO PRESIDENT. IN THE CASE OF ALL OTHER OFFICERS, THE PRESIDENT SHALL APPOINT A REPLACEMENT TO SERVE THE REMAINDER OF THE TERM. SECTION IV: AN OFFICER OF "SHMRC, INC" MAY BE REMOVED FROM OFFICE BY A TWO-THIRDS (2/3) VOTE OF THE MEMBERS IN GOOD STANDING. VOTING SHALL BE BY SECRET BALLOT AND MUST BE TAKEN AT A REGULAR BUSINESS MEETING. THE OFFICER MUST RECEIVE WRITTEN NOTIFICATION, NOT LESS THAN THREE (3) WEEKS IN ADVANCE OF THE MEETING, OF THE INTENT OF REMOVAL, SO THAT A DEFENSE MAY BE PRESENTED PRIOR TO THE VOTE. ARTICLE IV . . DUTIES OF OFFICERS SECTION I: DUTIES OF OFFICERS AS FOLLOWS: PRESIDENT . . SHALL PERFORM THE DUTIES OF THAT OFFICE AND PERFORM OTHER SUCH DUTIES AS MAY BE PRESCRIBED IN THE BY-LAWS, BUT NOT LIMITED TO: A. SHALL BE THE CHIEF EXECUTIVE OF "SHMRC, INC" B. SHALL PRESIDE AT ALL MEETINGS AND PRESERVE MEETING ORDER C. SHALL APPOINT COMMITTEES D. SHALL CALL SPECIAL MEETINGS WHEN REQUIRED VICE PRESIDENT . . SHALL PERFORM THE DUTIES OF THAT OFFICE AND SUCH OTHER DUTIES AS THE PRESIDENT SHALL DIRECT, BUT NOT LIMITED TO: A. SHALL MAINTAIN SUFFICIENT RECORDS, CHARTS OR SCHEMATICS OF THE LAYOUT ELECTRICAL WIRING, FOR THE PURPOSE OF TROUBLESHOOTING AND MAINTAINING. B. PRESIDE AT THE MEETINGS WHEN THE PRESIDENT IS UNABLE TO ATTEND. SECRETARY . . SHALL PERFORM THE DUTIES OF THAT OFFICE AND SUCH OTHER DUTIES AS THE PRESIDENT SHALL DIRECT, BUT NOT LIMITED TO: A. SHALL RECORD MINUTES OF "SHMRC, INC" BUSINESS MEETINGS, MAINTAIN A FILE OF SUCH MINUTES, MAKE FILE AVAILABLE, FOR READING, TO OTHER "SHMRC, INC" MEMBERS AND TURN THE COMPLETE FILE OVER TO THE SUCCEEDING SECRETARY. B. SHALL RECORD ALL VOTES AT MEETINGS OF "SHMRC, INC" AND SHALL MAKE SAME AVAILABLE TO MEMBERS UPON REQUEST AFTER BALLOTING IS COMPLETED. C. SHALL MAINTAIN THE OFFICIAL MEMBERSHIP ROSTER AND RECORD ATTENDANCE OF MEMBERS AT EACH "SHMRC, INC" MEETING. D. SHALL BE RESPONSIBLE FOR SENDING AND RECEIVING ALL OFFICIAL CORRESPONDENCE OF "SHMRC, INC" AND SHALL READ ALL PERTINENT CORRESPONDENCE AT EITHER MEETINGS OF THE EXECUTIVE COMMITTEE AND MEMBERSHIP. E. SHALL MAINTAIN A FILE ON ALL CORRESPONDENCE SENT AND RECEIVED. TREASURER . . SHALL PERFORM THE DUTIES OF THAT OFFICE AND SUCH OTHER DUTIES AS THE PRESIDENT SHALL DIRECT, BUT NOT LIMITED TO: A. SHALL HAVE CUSTODY OF "SHMRC,
INC" FUNDS.
ARTICLE V . . MEETINGS "SHMRC, INC" SHALL HOLD AT LEAST TWELVE (12) REGULAR MEETINGS DURING THE YEAR. THE DATES AND PLACES ARE TO BE DECIDED UPON BY "SHMRC, INC" OR THE PROPER COMMITTEE. GENERAL ARRANGEMENTS FOR THE FOLLOWING MEETING, SUCH AS TIME AND PLACE, WILL BE MADE BEFORE MOTION TO ADJOURN IS IN ORDER. SPECIAL MEETINGS MAY BE CALLED BY ANY MEMBER OF THE EXECUTIVE BOARD. ARTICLE VI . . AMENDMENTS SECTION I: IT SHALL REQUIRE A TWO-THIRDS (2/3) VOTE OF THE MEMBERSHIP PRESENT AT ANY REGULAR MEETING TO AMEND THIS CONSTITUTION, PROVIDED THERE IS A QUORUM PRESENT. NOTICE OF ANY CHANGES TO THE AMENDMENTS, MUST BE READ AT A REGULAR MEETING PRIOR TO THE MEETING AT WHICH IT IS TO BE ACTED UPON. SECTION II: "SHMRC, INC" MAY ADOPT ANY BY-LAWS FOR THE REGULATION OF "SHMRC, INC" OR OF ITS MEMBERS THAT CONFORM WITH THE CONSTITUTION. SUMMARY OF CHANGES TO THE CONSTITUTION 14 AUG 01 ARTICLE III . . OFFICERS SEPARATED THE SECRETARY/TREASURE FUNCTION INTO SEPARATE OFFICES PLACED THE TREASURER FUNCTION INTO INACTIVE STATUS, WITH THE PRESIDENT PICKING-UP THE FUNCTIONS OF THE TREASURER. PLACED NEW OFFICER POSITION - BOD - MEMBER AT LARGE, INTO INACTIVE SERVICE. ARTICLE IV . . DUTIES OF OFFICERS SEPARATED THE FUNCTIONS OF SECRETARY/TREASURER INTO SEPARATE FUNCTIONS. 17 JAN 02 CHANGED ALL “SHMRC” LOCATIONS TO SHOW “SHMRC, INC” July 22, 04 Removed section stating President/Treasure are combined. |
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